Southwest Llama Rescue, Inc.

Southwest Llama Rescue, Inc.

1/5  Christina left this morning for her adoptive home.

1/5  A review of the adoption process was posted:
Adoption Process
Please do the process by email so there is a record of conversations. Facebook messenger or text message does not provide a good shareable record. Send an email copy to SouthwestLlamaRescue@yahoo.com for recording purposes.
Foster or sanctuary or coordinator (Lynda Liptak, baxter, Pat Little, other coordinators)
    have potential folks fill out an application
    verify the application with farm check or phone calls
    match llamas to folks with preference to halter & lead trained
    notify new folks of llamas available for adoption
    emphasize once more that there is no breeding & to return llamas to SWLR if no longer wanted i.e. not to sell or give away llamas
    complete adoption agreement 2 signed copies, 1 for SWLR, 1 for folks
    copy any heath records on the llamas for the new folks
    packet for new folks is health records and signed adoption agreement and any other info on llama
    arrange transport timing
    for transport, have llamas ready with halters & lead ropes & paperwork
    collect adoption fees & send to treasurer with contact info on the new folks
    notify registration volunteer (Ellen) to add the adoption folks names & contact info to register spreadsheet
    follow up with phone calls or emails to make sure the transport went well and the llamas are adjusted to new home
Ellen Jackson (registry spreadsheet updates)
    update registry spreadsheet with adopter's contact info
    upload spreadsheet to groups.io
baxter, Treasurer
    deposit fees
    save info & deposit slip for accounting
    send contact info & amount to Roberta Hahn to send thank you note acknowledgment
Roberta Hahn (donations fees acknowledgement)
    send thank you note to new adopters
    copy to SouthwestLlamaRescue@yahoo.com for recording purposes

1/5  baxter is short on time and needs help finding a source for good hay.  A lengthy discussion of hay types and where to find them ensued.

1/13  baxter reminded us that those who donated to SWLR and itemize deductions on their tax returns can request an acknowledgement letter.  A blank letter was supplied.

1/13 baxter is compiling statistics for the year to be reported on tax reports.
    Lynda reported:
1) miles traveled with transporting
I traveled 3052 miles transporting llamas
2) how many llamas/alpacas were rehomed with your networking (not the same as adoptions)
I helped to rehome 4 llamas
3) how many llamas/alpacas were brought into rescue & fostered with you
 I fostered 17 llamas in 2019
4) how many llamas/alpacas were adopted into new homes from your facility
Six llamas have been adopted from my facility
5) estimate of hours volunteered with SWLR during the year (can be a weekly estimate or total for the year)
which includes time spent talking to owners, emailing, research, posting on Facebook
  I volunteered a total of 500 hours for the year 
6) estimate of donated expenses that were not reimbursed by SWLR (items bought for fosters?)
I estimate $800 in expenses not reimbursed
7) what states were involved such as Idaho, Utah, including your own facility location
Utah, Colorado, New Mexico

baxter reported:
1) miles traveled with transporting 200 personal but paid transports of 3500 miles
2) how many llamas/alpacas were rehomed with your networking (not the as adoptions) estimate 5
3) how many llamas/alpacas were brought into rescue & fostered with you  estimate 38
4) how many llamas/alpacas were adopted into new homes from your facility estimate 10
5) estimate of hours volunteered with SWLR during the year (can be a weekly estimate or total for the year)
which includes time spent talking to owners, emailing, research, posting on Facebook -- 3000 hrs
6) estimate of donated expenses that were not reimbursed by SWLR (items bought for fosters?) pending amount (feeding/housing volunteers, water, electric, facility maintenance, etc, will be detailed by tax time) approximately $7000
7) what states were involved such as Idaho, Utah, including your own facility location Texas with travel to Colorado, New Mexico

1/13  Lynda wrote an article "Betsy Bell's Llama Legacy" that was published in the winter issue of the Journal of RMLA. Wonderful article.  baxter recommends RMLA and continues her membership of RMLA this year.   Also, Gayle Woodsum wrote the article 'Winding Road to a Higher Ground". baxter knows this writing takes time and appreciates the gift of their time & talent.  Thanks to both Lynda Liptak and Gayle Woodsum for taking the time to share llama stories.

1/14 
Karen Conyngham has asked to be honored for her years of service to SCLA by asking for donations for SWLR. Email request from SCLA that also asked for our membership renewal:
If you know Karen Conyngham, please thank her and also thank Sue Leslie who is the current president of SCLA.
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"We are still accepting donations in Honor of Karen Conyngham, for all her years of  faithful service to SCLA and the greater llama community.  These donations will be sent to the SW Llama Rescue , to be used for care and rehabilitation for the many llamas that continue to come into the rescue.  These donations can be made via check or PayPal, please make a note on the payment memo."

1/19  The reports for the 2019 year are in progress.  So far, the Secretary of State of NM annual report is filed.  Names are listed for the exective board for 2020:  Pat Little, F. E. Baxter, Rosemary Metcalf, Cheryl Bradley, Lynda Liptak, Nina Pedersen, Ellen Jackson.

Thanks to all for serving. The administration is not always the fun part of rescue but necessary.

1/24  On the rehome Facebook group:  (Their website refers to SWLR website.
"when I looked at their website it looks like they are pretty strict and they have someone come out and inspect you property. And they want updates, assign you a “social worker” basically. I was thinking about adopting from them but don’t want to jump though a million hoops."  L'illette volunteered to contact the person to discuss.  Alicia always adds a person to the Do Not Adopt list when they insist that there be no facility check and they want to pick up the animals. Red flag.

1/14  baxter commented that SWLR does not compete with breeders.  Folks need to go to a breeder if they want alpacas or llamas to breed. Must not be clear somewhere.  Alicia said she keeps a list of breeders.  There are llama and alpaca breeders who do support rescue so when she get calls from someone wanting breeders, she refers them to the breeders on her list.

1/26  baxter is looking for a program that will save pdf forms to a word format without scrambling the formatting.  There were several suggestions and comments.

1/30  baxter posted a video to the SWLR volunteers Facebook page showing her working with Tarquin who is very reluctant to allow the halter strap to be passed around his head, probably because the only time he has been handled was rough and forced when he was brought to her.  She is working 5-10 minutes every day using his love of carrots to her advantage.  Sue wondered if baxter had tried Marty McGee Bennett's technique of holding the halter in front of the llama with a feed dish on the other side so the llama must pass his head through the halter to get the food.  Sue says it works beautifully.  

1/31  baxter submitted her draft proposal of SWLR accomplishments for the 990EZ filing:  In 2019, over 10,000 hours were donated by volunteers to accomplish rescue and care, feeding, medical care, and transportation (over 8,000 miles) of over 200 llamas/alpacas. Over 20 llamas/alpacas were placed in permanent homes, or re-homed, or into permanent foster care. Over 60 llamas/alpacas are in temporary foster care. Area of rescue included most states in the western US.

January 2020

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